Privacy Policy

This Privacy Policy explains how Propel Software INC. (“Propel,” “we,” “us,” “our,” or the “Company”) collects, uses, stores, shares, and protects information when you use the ReceiptSnap mobile application and related services.

By using ReceiptSnap, you acknowledge this Privacy Policy. If you do not agree with it, you should not use the app.

1. Who We Are

• ReceiptSnap is an application provided by Propel Software INC.
• If you have questions about this Privacy Policy or want to exercise your privacy rights, you can contact us at: [email protected].

2. What the App Does

ReceiptSnap is a tool designed to help users store, organize, and review receipts and purchases. Depending on the features available at any given time, the app may allow you to:

• scan or upload receipts from your camera, images, or PDF files;
• extract receipt information using OCR, artificial intelligence, or other automated technologies;
• manually review and correct information before saving it;
• track returns, warranties, and relevant dates;
• receive reminders or notifications;
• organize purchases using system categories or custom categories;
• search, filter, and export information;
• sync receipts and purchases through an account.

3. Information We Collect

We may collect the following categories of information:

a) Account and Identity Information

When you create an account or sign in, we may collect information such as:

• name or display name;
• email address;
• user identifier;
• sign-in provider;
• basic information received from the authentication method you choose.

b) Information You Upload or Generate in the App

We may collect and store:

• receipt images, photos, or PDF files;
• receipt data, such as merchant, date, amount, currency, or category;
• return or warranty dates;
• custom categories;
• purchase or receipt status;
• exported content or information prepared for export;
• corrections or edits you make to automatically detected information.

c) Technical and Usage Information

When you use the app, we may collect certain technical and analytics-related information, such as:

• device type;
• operating system;
• app version;
• technical or installation identifiers;
• crash logs, error reports, or performance data;
• in-app usage events.

d) Subscription and Purchase Information

If you purchase a paid plan, we may receive information related to:

• subscription status;
• purchased plan;
• renewals;
• cancellations;
• purchase validation;
• limited transaction-related information necessary to manage access to paid features.

We do not directly store your full payment card details when purchases are processed by an app store or external subscription or payment provider.

e) Notifications and Reminders

If you enable notifications, we may process the information necessary to send you alerts and reminders related to purchases, returns, or warranties.

4. How We Collect Information

We collect information in the following ways:

• directly from you, when you create an account, upload receipts, edit information, configure reminders, or use app features;
• automatically, when technical, analytics, or diagnostic data is generated while you use the app;
• from third parties, such as authentication services, infrastructure and storage providers, analytics services, notification services, subscription management services, purchase validation services, security providers, or support tools.

5. How We Use Information

We use information to:

• create, authenticate, and manage your account;
• allow you to store, organize, search, and retrieve receipts and purchases;
• process images or files you upload in order to extract and display receipt information;
• sync your information across sessions or devices;
• send alerts, reminders, and notifications if you enable them;
• generate history, filters, summaries, or exports;
• manage subscriptions, purchase validation, and access to paid features;
• measure usage, detect errors, and improve the app’s performance, stability, and user experience;
• prevent fraud, abuse, misuse, and security incidents;
• comply with legal, regulatory, tax, or contractual obligations;
• enforce our agreements, resolve disputes, and protect our rights or the rights of others.

6. Artificial Intelligence and Automated Processing

ReceiptSnap may use OCR, artificial intelligence, or other automated tools to help detect or suggest receipt data, such as merchant, date, amount, currency, or category.

Please note that:

• these processes may make mistakes;
• suggested data may be incomplete or inaccurate;
• you are responsible for reviewing and correcting information before saving or using it;

We do not use your receipts, files, or personal data to train or improve artificial intelligence models.

7. Legal Bases for Processing

Where required by applicable law, we process your information based on one or more of the following legal bases:

• performance of a contract, to provide ReceiptSnap and its features;
• legitimate interests, such as security, fraud prevention, support, service improvement, and internal analytics;
• compliance with legal obligations, where we must retain or disclose information;
• your consent, where required, such as for certain device permissions or optional notifications.

8. Device Permissions

Depending on how you use ReceiptSnap, the app may request access to certain device features, such as:

• camera, to scan receipts;
• photos, files, or storage, to upload images or PDFs;
• notifications, to send reminders and alerts.

You can manage these permissions through your device settings. Some features may not work properly if certain permissions are not granted.

9. How We Share Information

We may share information with the following categories of third parties, to the extent necessary to operate ReceiptSnap:

• authentication and sign-in service providers;
• infrastructure, hosting, and storage providers;
• analytics and diagnostics services;
• subscription management, purchase, and payment validation services;
• notification and messaging services;
• security, fraud prevention, and technical support tools;
• professional advisers, auditors, or service providers that help us operate the app lawfully.

These third parties are expected to use information only to provide services to us, comply with legal obligations, or as otherwise permitted by law and our agreements with them.

We may also share information:

• to comply with legal obligations or valid requests from authorities;
• to investigate fraud, abuse, or security incidents;
• to protect our rights, users, or third parties;
• as part of a merger, acquisition, reorganization, or sale of assets.

10. What We Do Not Do With Your Data

• We do not use your data to train or improve AI models.
• We do not promise irreversible anonymization unless we expressly say so.
• We do not guarantee that third parties such as merchants, manufacturers, or platforms will accept information stored in the app as sufficient proof.

11. How Long We Keep Information

We keep information for as long as necessary to:

• provide ReceiptSnap;
• maintain your active account;
• allow you to access your receipts and purchases;
• manage subscriptions and support;
• comply with legal, regulatory, tax, security, or fraud-prevention obligations;
• resolve disputes and enforce agreements.

When you delete your account, we may also delete your receipts, purchases, files, and other associated information, except where we need to retain certain data for legal, regulatory, tax, security, fraud-prevention, or dispute-resolution reasons.

Backup copies, technical records, or security logs may remain for a limited period before they are automatically deleted or overwritten.

12. Account and Data Deletion

If the app offers account deletion within the application, you may use that option. You may also request deletion through: [email protected]

When we process a valid deletion request:

• we may delete your account;
• we may delete your associated receipts, purchases, and files;
• certain information may be retained for a limited period where required by law or where necessary for security, fraud prevention, compliance, or dispute resolution.

Deletion may be irreversible.

13. International Data Transfers

ReceiptSnap is operated by a company located in the United States. Depending on where you are located and the services we use to operate the app, your information may be stored or processed in the United States or in other countries where our service providers or partners operate.

Where required, we will take reasonable and legally appropriate measures to protect information transferred internationally.

14. Security

We apply reasonable technical, administrative, and organizational security measures to protect information against unauthorized access, loss, misuse, or improper disclosure.

However, no system is completely secure, and we cannot guarantee absolute security.

You are also responsible for protecting your account, credentials, and access to your device.

15. Children’s Privacy

ReceiptSnap is intended only for individuals who are at least 18 years old. It is not directed to children, and we do not knowingly collect personal information from children.

If you believe that a child has provided us with personal information, please contact us at [email protected] so we can review the situation.

16. Your Rights and Choices

Depending on the laws that apply to you, you may have the right to:

• access certain personal information;
• request correction, update, or rectification;
• request deletion;
• request a copy of certain data;
• object to or restrict certain processing;
• withdraw consent where processing depends on consent;
• disable notifications or device permissions;
• lodge a complaint with a data protection authority, where applicable.

To exercise a request, you can contact us at [email protected]. We may ask for reasonable information to verify your identity before responding.

17. Information for Users in Certain Jurisdictions

If you are located in the European Economic Area, the United Kingdom, Switzerland, California, or another jurisdiction with specific privacy rights, you may have additional rights or receive additional disclosures to the extent required by applicable law.

Nothing in this Privacy Policy limits any mandatory rights you may have under the laws of your place of residence.

18. Third-Party Services and Sites

ReceiptSnap may integrate with third-party services or platforms. Those third parties may have their own privacy policies and terms, and we do not fully control their privacy practices.

We encourage you to review their policies where relevant.

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in the app, our practices, or legal requirements.

When we make material changes, we may notify you within the app or by other reasonable means. The current version will be the one posted with the latest update date.

20. Contact

If you have questions, requests, or comments about this Privacy Policy, you can contact us at: [email protected]